Follow the steps
below to create an inbox rule when using the web version of 365. (That's where
you use Google Chrome or another web browser to access your emails)
First, select the
cog icon in the top right corner, and in the search field type Rules. Select Inbox
Rules.
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In the window that
pops up, select + Add New Rule.
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Name your rule
something you'll understand when you look back at it, and then click the
dropdown arrow next to 2. Add a condition.
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In step 2 you will select what type of criteria
you want to base your rule around - in this example, we will use Subject Includes, as this is the most common type
of rule.
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You will then need
to specify the text that you want the rule to pick up. This can include
anything.
Please be aware that the more vague you are with the
text, the wider the net will be cast. You may end up including more than you
planned.
For example, if you
wanted to affect CEDAR notifications about attendance, you could have the text
look like this:
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This will, however,
include any email that has the word attendance in the subject. So if a student
has sent you an email that has the subject "sorry about my attendance in
tutorial", it will pick that up and move it. Or if a member of staff sends
an email with "Staff briefing attendance", it will do the same.
A condition we use
in IT, to filter the 100's of alerts we get a day, would look to match the
whole subject line of the type of email you want to catch, like below:
"[MEDIUM] Alert
for Sophos Central [John Leggott College]:"
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Once you've selected
your condition criteria, you can move to step 3, Add
an action.
In this example, we'll use Move to.
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You can then choose
where you want to move the email to. You can select Create new folder if you don't already have a folder created, or
you can select Move to a different folder…
Which will then prompt you to select a folder that you have already created and
use.
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Once you've chosen
where you want to send the email that matches the criteria, your Rules page should look similar to this:
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Before you save the
rule, you can tick the box for Run rule now.
This will retroactively run the rule against any emails in your inbox, and move
them to the folder specified.
If you do not select
this box, it will only run the rule on emails you receive
after pressing save.